Scotts Electrical Services
Scott’s Electrical Services Ltd Belfast requires a Contract Administrator to join our growing business. You will fit in with a busy commercial team supporting a thriving business as they continue to develop locally and on the mainland.
Contract: Full time / Permanent
Working Hours: 8.00 am-4.30pm (Monday – Thursday) & 8.00am – 2.00 pm (Friday)
Salary: Dependant on experience
Location: Belfast
Reporting To: Office Manager
Employer: Scotts Electrical Services Ltd
Basic Function: To provide an efficient and effective service
Contract Administrator Responsibilities
- Constantly review work management system for newly received work orders
- Liaise with contract managers to agree resource requirement
- Assign work orders to engineers/sub-contractors as required
- Liaise with assignee and contract manager to ensure all parts and resource time captured on work order
- Update client’s measurement sheet with costs of completed work orders
- Review client Purchase Orders and distribute to contract managers
- Prepare approved costs for invoicing
- Manage all client KPIs to ensure compliance and avoidance of service credits
- Contact client’s managers for any extensions to KPIs that may be required
- Collate and compile data for Management Information and Reporting requirements
General Office Duties
- Handling incoming calls made to the company in a friendly and respectful manner
- Support accounts’ staff when necessary
- Assist office manager in additional duties as and when required
- Document production – including printing, photocopying and binding as and when required
- Back fill for other administrative team members as and when required
- Support contract/project managers as necessary
Education Needed:
- Five GCSEs grades A*-C in English and Mathematics or equivalent
Essential Criteria:
- A minimum 2 years previous administrative experience in a similar role
- Confident in using Microsoft Word /PowerPoint /Excel
- Excellent organisational skills with the ability to work effectively as part of a team.
- Strong oral and written communication skills.
Desirable Criteria:
- Experience using Work pal
- Experience using Sage 50
We reserve the right to enhance criteria to facilitate short listing
Scotts Electrical Services are an equal opportunities employer