Contract Administrator

Scotts Electrical Services

Scott’s Electrical Services Ltd Belfast requires a Contract Administrator to join our growing business. You will fit in with a busy commercial team supporting a thriving business as they continue to develop locally and on the mainland.

 

Contract:                     Full time / Permanent

Working Hours:         8.00 am-4.30pm (Monday – Thursday)  & 8.00am – 2.00 pm (Friday)

Salary:                         Dependant on experience

Location:                     Belfast

Reporting To:             Office Manager

Employer:                   Scotts Electrical Services Ltd

Basic Function:           To provide an efficient and effective service

 

 

Contract Administrator Responsibilities

  • Constantly review work management system for newly received work orders
  • Liaise with contract managers to agree resource requirement
  • Assign work orders to engineers/sub-contractors as required
  • Liaise with assignee and contract manager to ensure all parts and resource time captured on work order
  • Update client’s measurement sheet with costs of completed work orders
  • Review client Purchase Orders and distribute to contract managers
  • Prepare approved costs for invoicing
  • Manage all client KPIs to ensure compliance and avoidance of service credits
  • Contact client’s managers for any extensions to KPIs that may be required
  • Collate and compile data for Management Information and Reporting requirements

 

General Office Duties

  • Handling incoming calls made to the company in a friendly and respectful manner
  • Support accounts’ staff when necessary
  • Assist office manager in additional duties as and when required
  • Document production – including printing, photocopying and binding as and when required
  • Back fill for other administrative team members as and when required
  • Support contract/project managers as necessary

 

Education Needed:

  • Five GCSEs grades A*-C in English and Mathematics or equivalent

 

Essential Criteria:

  • A minimum 2 years previous administrative experience in a similar role
  • Confident in using Microsoft Word /PowerPoint /Excel
  • Excellent organisational skills with the ability to work effectively as part of a team.
  • Strong oral and written communication skills.

 

Desirable Criteria:

  • Experience using Work pal
  • Experience using Sage 50

 

We reserve the right to enhance criteria to facilitate short listing

Scotts Electrical Services are an equal opportunities employer