Contract Administrator

• Contract: Full time / Permanent
• Working Hours: 38 hours
• 8.00am - 4.30pm (4 days)
• 8.00am - 2.00pm (1 day)
• Working Hours: 38 hours
• Salary: Dependant on experience
• Reporting To: Contracts Manager
• Location: Unit C2, 20 Heron Rd, Belfast Harbour Estate, Belfast BT3 9LE

Main Responsibilities

• Constantly review work management system for newly received work orders.
• Liaise with contract managers to agree resource requirement.
• Assign work orders to engineers/sub-contractors as required.
• Liaise with assignee and contract manager to ensure all parts and resource time captured on work order.
• Update client’s measurement sheet with costs of completed work orders.
• Review client Purchase Orders and distribute to contract managers.
• Prepare approved costs for invoicing.
• Manage all client KPIs to ensure compliance and avoidance of service credits.
• Contact client’s managers for any extensions to KPIs that may be required.
• Collate and compile data for Management Information and Reporting requirements.

General Office Duties

• Handling incoming calls made to the company in a friendly and respectful manner
• Support accounts’ staff when necessary
• Assist office manager in additional duties as and when required
• Document production – including printing, photocopying and binding as and when required
• Back fill for other administrative team members as and when required
• Support contract/project managers as necessary

Essential Criteria

• A minimum 2 years previous administrative experience in a similar role.
• Confident in using Microsoft Word /PowerPoint /Excel.
• Excellent organisational skills with the ability to work effectively as part of a team.
• Strong oral and written communication skills.
• Five GCSEs grades A*-C in English and Mathematics or equivalent

Desirable Criteria

• Experience using Work pal
• Experience using Sage 50

Benefits

• 38 hours per week, 2pm early finish one day per week.
• Life Insurance
• Company Pension
• On site Parking

We reserve the right to enhance criteria to facilitate short listing

Application form

To apply, please email a completed application form along with your CV ensuring you have covered essential and any desirable criteria and complete the Monitoring Form attached. Email: jobs@scottses.com

Closing Date for applications – Tuesday 30th April @ 5pm

Scotts Electrical Services Ltd is an equal opportunity employer