Contract Administrator

  • Contract: Full time / Permanent
  • Working Hours: 38 hours
  • 8.00am - 4.30pm (4 days)
  • 8.00am - 2.00pm (1 day)
  • Working Hours: 38 hours
  • Salary: Dependant on experience
  • Reporting To: Contracts Manager
  • Location: Unit C2, 20 Heron Rd, Belfast Harbour Estate, Belfast BT3 9LE

Main Responsibilities

  • Constantly review work management system for newly received work orders.
  • Liaise with contract managers to agree resource requirement.
  • Assign work orders to engineers/sub-contractors as required.
  • Liaise with assignee and contract manager to ensure all parts and resource time captured on work order.
  • Update client’s measurement sheet with costs of completed work orders.
  • Review client Purchase Orders and distribute to contract managers.
  • Prepare approved costs for invoicing.
  • Manage all client KPIs to ensure compliance and avoidance of service credits.
  • Contact client’s managers for any extensions to KPIs that may be required.
  • Collate and compile data for Management Information and Reporting requirements.

General Office Duties

  • Handling incoming calls made to the company in a friendly and respectful manner
  • Support accounts’ staff when necessary
  • Assist office manager in additional duties as and when required
  • Document production – including printing, photocopying and binding as and when required
  • Back fill for other administrative team members as and when required
  • Support contract/project managers as necessary

Essential Criteria

  • A minimum 2 years previous administrative experience in a similar role.
  • Confident in using Microsoft Word /PowerPoint /Excel.
  • Excellent organisational skills with the ability to work effectively as part of a team.
  • Strong oral and written communication skills.
  • Five GCSEs grades A*-C in English and Mathematics or equivalent

Desirable Criteria

  • Experience using Work pal
  • Experience using Sage 50


  • 38 hours per week, 2pm early finish one day per week.
  • Life Insurance
  • Company Pension
  • On site Parking

We reserve the right to enhance criteria to facilitate short listing

Application form

Download Application form

To apply, please email a completed application form along with your CV ensuring you have covered essential and any desirable criteria and complete the Monitoring Form attached. Email:

Closing Date for applications – Tuesday 30th April @ 5pm

Scotts Electrical Services Ltd is an equal opportunity employer