Administrative Assistant

• Contract: Full time / Permanent
• Working Hours: 38 hours
• Salary: Dependant on experience
• Reporting To: Stores Manager
• Location: Unit C2, 20 Heron Rd, Belfast Harbour Estate, Belfast BT3 9LE

Main Responsibilities

• Supporting the Stores Manager with the day-to-day operations of the stores.
• Supporting with a vital part of the supply chain process.
• Supporting with a vital part of the supply chain process.
• Managing processes and systems in order to ensure goods are received and dispatched appropriately and productivity targets are met.

Duties will include

Providing a comprehensive administrative service which entails;

• Ordering and tracking of stock
• Creating purchase orders and inputting details on Sage 50
• Sourcing materials for stores stock, projects and contracts
• Liaise with Contract Mangers regarding any queries
• Organisation of Stock and Equipment
• To facilitate the issuing and return of stock and equipment to relevant departments ensuring all is accurate upon issue and receipt.
• Maintenance of records, both paper and electronic for all movements and transactions.
• Maintaining good relationships with suppliers

Adhoc Duties

• Processing supplier invoices
• Handling incoming calls and recording messages for staff.
• Document production - including printing and binding as and when required.
• Filing.
• Assist with Tendering as and when required.

Essential Criteria

• GCSE English & Math's at Grade C or above.
• Good Verbal and Written Communication Skills
• Excellent Organisational Skills
• Experience with record keeping
• Excellent time management with the ability to prioritise and manage your own workload
• Hold a full driving license

Desirable Criteria

• Experience working in a similar environment
• Proficient in Microsoft Office packages and experience with SAGE 50/200

Application form

To apply, please email a completed application form along with your CV ensuring you have covered essential and any desirable criteria and complete the Monitoring Form attached. Email: jobs@scottses.com

Closing Date for applications – Friday 12th January @ 2pm

Scotts Electrical Services Ltd is an equal opportunity employer