Administrative Assistant

  • Contract: Full time / Permanent
  • Working Hours: 38 hours
  • Salary: Dependant on experience
  • Reporting To: Stores Manager
  • Location: Unit C2, 20 Heron Rd, Belfast Harbour Estate, Belfast BT3 9LE

Main Responsibilities

  • Supporting the Stores Manager with the day-to-day operations of the stores.
  • Supporting with a vital part of the supply chain process.
  • Supporting with a vital part of the supply chain process.
  • Managing processes and systems in order to ensure goods are received and dispatched appropriately and productivity targets are met.

Duties will include

    Providing a comprehensive administrative service which entails;

  • Ordering and tracking of stock
  • Creating purchase orders and inputting details on Sage 50
  • Sourcing materials for stores stock, projects and contracts
  • Liaise with Contract Mangers regarding any queries
  • Organisation of Stock and Equipment
  • To facilitate the issuing and return of stock and equipment to relevant departments ensuring all is accurate upon issue and receipt.
  • Maintenance of records, both paper and electronic for all movements and transactions.
  • Maintaining good relationships with suppliers

Adhoc Duties

  • Processing supplier invoices
  • Handling incoming calls and recording messages for staff.
  • Document production - including printing and binding as and when required.
  • Filing.
  • Assist with Tendering as and when required.

Essential Criteria

  • GCSE English & Math's at Grade C or above.
  • Good Verbal and Written Communication Skills
  • Excellent Organisational Skills
  • Experience with record keeping
  • Excellent time management with the ability to prioritise and manage your own workload
  • Hold a full driving license

Desirable Criteria

  • Experience working in a similar environment
  • Proficient in Microsoft Office packages and experience with SAGE 50/200

Application form

Download Application form

To apply, please email a completed application form along with your CV ensuring you have covered essential and any desirable criteria and complete the Monitoring Form attached. Email:

Closing Date for applications – Friday 12th January @ 2pm

Scotts Electrical Services Ltd is an equal opportunity employer